Commissioners meet May 5

 

Rock County Commissioners meet May 5

Herreid Board Room                                                                              9:00 A.M.

Rock County Courthouse                                                                May 5, 2015

The meeting was called to order by Vice Chair Reisch with Hoime, Williamson and Thompson present; Commissioner Boyenga was absent.

Motion by Williamson, seconded by Thompson, to open a Public Hearing to allow public comment on proposed tax abatement bonds of $1,040,000 for the Rock County Broadband project, declared carried on a voice vote.

Administrator Oldre presented a brief project update and that it is progressing very well; also stated that no written comments were received opposing the project.

Motion by Hoime, seconded Thompson, to close the Public Hearing at 9:08AM, declared carried on a voice vote.

George Eilertson, Northland Securities Senior Vice President Р Public Finance discussed finance options for 2015 CIP expenditures totaling $185,000 and interim financing for the Rock County Rural Water expansion project; an additional option with the Minnesota Rural Water Finance Authority was discussed later in the meeting.

Motion by Williamson, seconded by Reisch, to approve Resolution No. 10-15, approving property tax abatements to finance $1,040,000 bond payment, declared carried on a voice vote.

Motion by Hoime, seconded by Williamson, to set June 2, 2015 as the sale date for $1,225,000 in bonds, declared carried on a voice vote.

Eric Hartman, Land Management Office Director, requested approval on (6) conditional use permits (CUP);

1. Motion by Hoime, seconded by Williamson, to approve a CUP for Central 

    Specialties with conditions identified on the permit for the placement and 

    operation of a temporary hot mix asphalt plant located in 35-103N-45W of 

    Mound Township, declared carried on a voice vote.

2. Motion by Williamson, seconded by Reisch, to approve a CUP for 

    Duininick, Inc with conditions identified on the permit for the placement 

    and operation of a temporary hot mix asphalt plant located 14-104N-45W 

    in Denver Township, declared carried on a voice vote.

3. Motion by Hoime, seconded by Williamson, to approve a CUP for 

    Duininick, Inc. with conditions identified on the permit for mining, 

    processing and stockpiling of gravel and aggregate materials and

    stockpiling, crushing and recycling of concrete and asphalt products 

    located in 21-104N- 45W of Battle Plain Township, declared carried on 

    a voice vote.

4. Motion by Williamson, seconded by Thompson, to approve a CUP 

    for Duininick, Inc. with conditions identified on the permit for the 

    placement and operation of a temporary hot mix asphalt plant located

    in 21-104N-44W of Battle Plain Township, declared carried on a 

    voice vote.

5. Motion by Williamson, seconded by Thompson, to approve a CUP for 

    New Horizon Farms North for a feedlot expansion for a swine 

    operation located in 07-104N-45W in Denver Township, declared 

    carried on a voice vote.

6. Motion by Thompson, seconded by Hoime, to approve a CUP for 

    Hardrives, Inc. for the placement and operation of a temporary hot mix 

    asphalt plant to be placed in the Bremik Materials Quarry located in 

    23-104N-45W in Denver Township, declared carried on a voice vote.

The LMO Director and County Attorney Don Klosterbuer, reviewed proposed amendments to the Planning and Zoning Ordinance pertaining to creating a definition for small business and agricultural orientated businesses and making the same permitted uses in the A-2 District and requested the County Board to set a Public Hearing date to allow for public comment on the proposed amendments; motion Hoime, seconded by Williamson, to set the Public Hearing date for June 2, 2015 ,at 9:00 A.M. in the Herreid Board meeting room at the Rock County Courthouse, declared carried on a voice vote.

The County Board conducted a conference call with Minnesota Rural Water Finance Authority and discussed details regarding short term financing for the Rural Water expansion project; motion by Thompson, seconded by Reisch, to table action until the May 19 County Board meeting, declared carried on a voice vote.

Brent Hoffman, Rock County Rural Water Director and DGR Project Manager Darin Schriever PE presented the bids for the Phase II project:

Ellingson $3,816.526.00

Winter Brothers   3,412.500.00

Motion by Williamson, seconded by Hoime, to accept the low bid from Winter Brothers for $3,412,500.00 contingent on USDA approval, declared carried on a voice vote.

Motion by Hoime, seconded by Reisch, to approve a Rural Water easement at the Magnolia water tower site allowing access for the Lewis & Clark hookup, declared carried on a voice vote.

Mark Sehr, Engineer, informed the County Board of a Sioux Valley Energy System upgrade project on CSAH 7 east of Hardwick. The project includes the construction of overhead poles and wires which will provide additional capacity to the City of Kenneth; was presented as informational only.

The Engineer conducted a follow up discussion regarding the adoption of Resolution No. 09-15, transferring Municipal Construction Funds to the Regular Construction Funds Account, he was not aware that the transaction required a public hearing. Motion by Hoime, seconded by Williamson, to rescind the motion approving Resolution No. 09-15, declared carried on a voice vote. Motion by Thompson, seconded by Hoime, to set a Public Hearing date of May 19, 2015 at 9:00 A.M. in the Herreid Meeting Room at the Rock County Courthouse to allow for comments regarding the transfer Municipal Construction Funds to the Regular Construction Funds Account, declared carried on a voice vote.

Jane Henniger, MCIT Regional Representative, presented the MCIT Annual Report; no action was taken.

Ashely Kurtz, Auditor/Treasurer, introduced new employee Megan Scholten, Deputy Auditor/Treasurer Р Accountant.

The Auditor/Treasurer presented the claims and per diems of $1,650.00; motion by Hoime, seconded by Thompson to approve as presented, declared carried on a voice vote. A complete listing of the claims is available upon request at the Auditor/Treasurer’s Office.

General                 $25,685.12

General Reserves     $166.00

Library $2,031.91

Road and Bridge                  $31,188.89

Transfer Station $3,015.01

Land Management     $646.13

TOTAL                  $62,733.06

 

Claims over $2,000:

Fleet Services $5,879.74

MN State Auditor   3,945.00

Total Funds by Hasler   3,056.79

Watch Guard   5,020.00

Barr Engineering    4,053.15

Commission of Transportation   7,547.40

Fastenal Co.   2,833.61

Henning Construction   5,000.00

The Auditor/Treasurer presented the Fund Balance report which resulted in a discussion regarding the negative balance in Landfill (SCORE) fund account; the Administrator also informed the County Board of a meeting with Ketterling to discuss the recycling contract.

Motion by Williamson, seconded by Reisch, to approve the Fund Balance report, declared carried on a voice vote.

Motion by Thompson, seconded by Hoime, to approve the May 5, 2015, County Board agenda, declared carried on a voice vote.

Motion by Williamson, seconded by Reisch, to approve the April 21, 2015, County Board minutes, declared carried on a voice vote.

Motion by Thompson, seconded by Hoime, to approve the consent agenda, declared carried on a voice vote.

1. Adoption of Land Records Office job descriptions: Director S19, 

    Assistant Director S12, Technician H13

2. Resolution No 11-15, authorizing the application for Minnesota 

             Housing and Finance Agency Family Homelessness Prevention and 

    Assistance Program

The Administrator presented a Courthouse building security update and requested approval to install additional panic buttons for a cost of $4,616.10; motion by Hoime, seconded by Thompson, to authorize the expenditure and to pay it from the Building Account, declared carried on a voice vote. The Administrator also stated that the door entrances will receive security updates as well.

Motion by Hoime, seconded by Thompson, to approve a five-year Law Enforcement contract with the City of Luverne, declared carried on a voice vote.

The Administrator presented a 2015 legislative update stating that proposed legislation modifying the wind production tax has been cancelled and that $25 million is allotted for additional CPA of which Rock County is projected to receive zero dollars; the issue will be discussed at the upcoming AMC District VIII meeting. The Administrator informed the County Board that he and LMO Director Eric Hartman have been negotiating a building lease agreement for the Land Management Office and that potentially the office maybe moving back to the original location within the building which would give them more space; more information will be forthcoming.

Commissioner Hoime stated that he attended a Rock Nobles Community Corrections audit.

Commissioner Reisch stated that he attended a meeting with others to negotiate the law enforcement contract with the City of Luverne and that he attended a Southwest Minnesota Opportunity Council meeting.

With no further business to come before the County Board, the meeting was declared adjourned.

(7-9)

 
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