Rock County Commissioners meet June 2
Rock County Commissioners meet June 2
Herreid Board Room 9:00 A.M.
Rock County Courthouse June 2, 2015
The meeting was called to order by Chair Boyenga will all Commissioners present.
Motion by Hoime, seconded by Thompson, to approve the June 2, 2015, County Board agenda, declared carried on a voice vote.
Motion by Williamson, seconded by Reisch, to approve the May 19, 2015, County Board minutes, declared carried on a voice vote.
Mark Johnson and Jerry Lonneman, with Lincoln-Pipestone Rural Water System presented a program update by reviewing a map of the LPRW service area and capital improvement plans items to include the Lewis & Clark hookup at the RCRW Magnolia site; estimated cost of the that improvement is $4.5 million which will be paid from revenues. Johnson also discussed the recent audit that resulted in a clean opinion.
Mark Sehr, Engineer, presented the bids results for SAP 067-600-002, a road improvement on 150th Ave. in Vienna Township south of the Blue Mound State Park:
Henning Construction, Inc. $123,179.00
Reker Construction & Agg 185,079.00
Duininck, Inc. 219,106.30
Motion by Hoime, seconded by Reisch, to accept the low bid from Henning Construction for $123,179.00, declared carried on a voice vote.
The Engineer presented approval of Resolution No. 12-15, a state agreement #06331 for the use of bonding funds on SP 067-611-007; motion by Williamson, seconded by Boyenga, to approve, declared carried on a voice vote.
Motion by Thompson, seconded by Boyenga, to authorize final contract payment to Duininck, Inc. for $112,533.76 on contract 14103, the 2014 bituminous overpay projects, declared carried on a voice vote.
The Administrator stated that Andy Haakenson has been hired as the new Assistant Highway Engineer and will begin on June 8th.
The Administrator and Engineer discussed a road tour and scheduled the road tour for June 16 at 2:00PM; the County Board meeting will follow at 5:00PM and Board of Equalization to begin at 7:00PM.
Motion by Williamson, seconded by Thompson, to approve Resolution No. 14-15, an order for improvement to the Rock County Rural Water system, declared carried on a voice vote.
George Eilertson, Northland Securities Senior Vice President Р Public Finance, discussed the bond sale of $2,445,000 for RCRW improvement projects; motion by Williamson, seconded by Boyenga, to approve Resolution No. 13-15, the issuance and sale of $2,445,000 of GO temporary water revenue bonds, series 2015A, declared carried on a voice vote.
Motion by Reisch, seconded by Hoime, to schedule a Public Hearing on June 16 at 5:00PM in the Herreid Board meeting room for the possible adoption of the CIP and issuance of G.O. Bonds $1,225,000, declared carried on a voice vote. Bond sale date is scheduled for July 21st.
Ashley Kurtz, Auditor/Treasurer, presented the claims and per diems of $375.00; motion by Reisch, seconded by Boyenga, to approve, declared carried on a voice vote. A complete listing of the claims is available upon request at the Auditor/Treasurer’s Office.
General Reserves $2,928.45
Road and Bridge $22,412.72
Capital Projects $133.714.40
Transfer Station $10,679.49
Land Management $0.00
Veterans Memorial Care $3,350.00
Claims over $2,000:
American Communications Inc $2,558.70
American Solutions For Business 2,117.11
Fleet Services 5,688.04
City of Luverne 4,588.62
MN State Auditor 5,189.63
Morris Electronics 2,382.24
Racom Corporation 4,190.00
SW MN Workforce Council 2,225.00
Erickson Engineering 8,282.00
Ernest G. Fiala, PE 5,350.00
Midstates Equipment 2,947.50
Ketterling Services 10,237.74
Concrete Creations 17,888.40
The County Board was in receipt of the Fund Balance report that reflected the collection of first-half of Real Estate taxes, distribution is scheduled for June 25th. Motion by Hoime, seconded by Williamson, to approve the Fund Balance report, declared carried on a voice vote.
Eric Hartman, Land Management Office Director, provided an update of the recent Household Hazardous Waste event stating that overall, is was a successful event.
Hartman informed the County Board that he is in receipt of a response from MPCA regarding the demolition permit application submitted in 2009; the correspondence requests an updated groundwater monitoring and sampling plan dating back to permit application date of March 23, 2009. Hartman stated that this was the first and only correspondence he has received since the submission of the permit application. Hartman indicated he will comply with a plan development and appropriate response and will also take the issue up at the regional Solid Waste Commission; Oldre stated that he will also follow up with MPCA and legislators if need be.
The LMO building lease was tabled until the June 16 meeting due to pending legislation and contingent on status of the Farm Services Agency status.
The Administrator and Sheriff were authorized to negotiate law enforcement contracts with the remaining cities using the same rate formula as the City of Luverne contract.
The Administrator presented a follow up to the AMC District VIII meeting and stated that he will continue to serve on the panel that addresses the County Program Aid formula.
Motion by Reisch, seconded by Boyenga, to authorize the purchase of tax forfeited property for $1.00 to the City of Hardwick, declared carried on a voice vote. The City of Hardwick stated that the property will be utilized for public purpose serving as a park and economic development so as to facilitate the construction of a high speed internet fiber optic network to the city residents.
The Administrator informed the County Board of necessary repairs/air unit replacement to the HVAC system at the Human Services building totaling $26,895.00; motion by Hoime, seconded by Thompson, to approve and pay for the expenditure from the Human Services building reserves account, declared carried on a voice vote.
The County Board was informed that Rock County Rural Water is receiving Lewis & Clark water at 75,000 gallons per day.
The County Board was in receipt of a correspondence from BCA requiring all Minnesota law enforcement agencies to submit adult court citations electronically, known as eCharging, effective July of 2016. This issue will be discussed with the Sheriff during the budget cycle and the development of an implementation plan.
Commissioner Reisch informed the County Board he has been part of the hiring process for a Library Director for the Plum Creek system and the Rock County Community Library and that he also attended the ceremony thanking the K.A.H.R. Foundation for the improvements made to the Rock County Courthouse Square.
Commissioner Thompson stated that she attended the AMC District VIII meeting.
Commissioner Boyenga stated that the Southwestern Mental Health building project in Luverne is moving forward.
The Administrator informed the County Board that the Rock County Historical Society takes possession of the Herman Motor building on June 5th.
With no further business to come before the County Board, the meeting was declared adjourned.