ISD #2184 School Board meets July 23

ISD #2184 School Board

meets July 23

MINUTES OF THE SCHOOL BOARD MEETING OF 

INDEPENDENT SCHOOL DISTRICT NO. 2184, 

ROCK COUNTY, LUVERNE, MINNESOTA.  

MINUTES OF THE SCHOOL BOARD MEETING OF INDEPENDENT SCHOOL DISTRICT NO. 2184, ROCK COUNTY, LUVERNE, MINNESOTA.  A regular meeting of the Board of Education, ISD #2184, was held in the District Office via Zoom on July 23, 2020, at 7:00 p.m.

The following members were present: Jodi Bosch, Colleen Deutsch, Eric Hartman, Tim Jarchow, Shelley Sandbulte and Reva Sehr. Absent:  Katie Baustian.  Also present: Craig Oftedahl, Marlene Mann, Stacy Gillette, Jason Phelps, Lauren VerSteeg, Marie Atkinson-Smeins, Becky Rahm, Caroline Thorson, Amy Sahly, April Wallace, Jason Berghorst, Joel Bornhoft, and Mavis Fodness – Rock County Star Herald.

Chairperson Bosch called the meeting to order with the Pledge of Allegiance.  It was noted there is an addendum to the agenda. Motion made by Sehr, second by Deutsch, to approve the agenda with addendum. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Administrative reports were given.

Motion made by Sehr, second by Jarchow, to approve the June 25, 2020, School Board minutes as presented. Those who voted in favor: Deutsch, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Member Hartman abstained as he was not at the meeting. Motion passed.

Joel Bornhoft with ICS Builds gave a project update.  

Business Manager Marlene Mann reviewed the bills with the School Board.  Motion made by Deutsch, second by Sehr, to approve payment of the bills as presented in the amount of $2,485,644.71. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Sehr, second by Hartman, to receive the Student Activity report showing the balances as of June 30, 2020. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch.  Those who voted against: None. Motion passed.

The following vehicle fuel quote was received on July 16, 2020:

 

EXPRESSWAY LUVERNE BP Premium -11 cents / gallon Ethanol -11 cents / gallon

#1 Diesel -11 cents / gallon

#2 Diesel -11 cents / gallon

50/50 Blend Diesel                               -11 cents / gallon

Motion made by Deutsch, second by Hartman, to accept the quote from Expressway Luverne BP.  Those who voted in favor:  Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch.  Those who voted against: None. Motion passed.

The following bakery products quotes were received on July 16, 2020:

 

PAN-O-GOLD BAKING CO    

Whole Grain Bread Sandwich $1.50 per 24 oz loaf (.07 per oz)

White Sandwich Bread $1.50 per 24 oz loaf (.07 per oz)

Whole Grain Hot Dog Buns $3.60 per 30 ct (.12 per bun)

6” White Hot Dog buns $1.55 per 12 ct (.13 per bun)

4” Whole Grain Hamburger Buns $3.60 per 30 ct (.12 per bun)

4” White Hamburger Buns $3.60 per 30 ct (.12 per bun)

3.5” White Hamburger Buns $1.55 per 12 ct (.13 per bun)

3.5” Whole Grain Hamburger Buns $7.20 per 60 ct (.12 per bun)

Whole Grain Footlong $1.72 per 6 ct (.29 per bun)

Whole Grain 6” Hoagie Buns $3.75 per 24 ct (.16 per bun) White 6” Hoagie Buns $3.75 per 24 ct (.16 per bun)

Whole Grain Bread R/T $1.50 per 24 oz loaf (.07 per oz)

Kids Choice Whole Grain Bread $1.63 per 24 oz loaf (.07 per oz)

Dakota 12 Grain Bread $1.95 per 24 oz loaf (.09 per oz)

BIMBO BAKERIES

Sara Lee Classic 100% 

Whole Wheat Bread $2.17 per 20 oz loaf (.11 per oz)

Sara Lee Whole Grain White Bread $2.19 per 20 oz loaf (.11 per oz)

Sara Lee White Sandwich $2.25 per 24 oz loaf (.10 per oz)

RI 53% Whole Grain White Bread $2.19 per 24 oz loaf (.10 per oz)

53% Whole Grain White 

Hamburger Bun $2.36 per 12 ct (.20 per bun)

53% Whole Grain White Coney $3.11 per 16 ct (.20 per bun)

Bun

RI 10” Coney $2.10 per 6 ct (.35 per bun)

RI White 4” Hamburger Bun $2.45 per 12 ct (.21 per bun)

53% Whole Grain White Hoagie Bun $4.98 per 24 ct (.21 per bun)

53% Whole Grain White Hamburger $3.11 per 16 ct (.20 per bun)

Sara Lee RS Hots $3.26 per 16 ct (.21 per bun)

FS SES Steak Roll $5.57 per 24 ct (.24 per roll)

53% WGW Dinner Rolls $1.67 per 12 ct (.14 per roll)

 

It was noted that Food Service Director Ann Rigney was concerned about the quality of the products from Pan-O-Gold Baking Company. Motion made by Deutsch, second by Hartman, to work with Bimbo Bakeries for the 2020-2021 school year. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch.  Those who voted against: None. Motion passed.

The following dairy products bids were received on July 16, 2020:

LANDOLAKES – PRAIRIE FARMS DFA DAIRY BRANDS 

                Sioux Falls, SD           LeMars, IA        

    1% white – 8 oz. 0.1961 0.2333

skim white – 8 oz. 0.1854 0.2298

1% chocolate – 8 oz. 0.2009

0.2617

Fat free chocolate – 8 oz. 0.2009 0.2353

Cottage Cheese - 5# carton 7.4209 7.8444

Yogurt - Individual Servings (6 oz.) 0.6251 0.6420

1% white - gallon 3.9900 3.8970

 

Motion made by Hartman, second by Deutsch, to accept the bid from Land-O-Lakes Prairie Farms. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

The Elementary and Middle/High School Parent-Student handbooks were reviewed. It was noted that we may need to add a COVID addendum to these handbooks. Motion made by Deutsch, second by Sehr, to approve the handbooks as presented. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.  

A draft copy of a new Employee Handbook was presented to the School Board. A final copy will be presented for approval at the next meeting.

Motion made by Deutsch, second by Hartman, to designate the following depositories: First Farmers and Merchants National Bank; Minnwest Bank of Luverne and/or Minnwest Bank Systems; Security Savings Bank; Minnesota School District Liquid Asset Fund Plus; and, Smith Barney, Inc. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Hartman, second by Sehr, to designate the Rock County Star Herald as the official newspaper used to publish meeting minutes. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Deutsch, second by Sehr, to designate the following school attorneys: Knutson, Flynn and Deans; and Ratwick, Roszak, Maloney and Bartel.  Those who voted in favor:  Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch.  Those who voted against: None. Motion passed.

Motion by Hartman, second by Sehr, to designate the following representatives to the High School League Governing Board: School – Superintendent Craig Oftedahl and Student Activities – Todd Oye. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Deutsch, second by Sandbulte, to give authorization to Craig Oftedahl, Marlene Mann, and Brenda Teal to wire transfer depositories. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Hartman, second by Sandbulte, to set School Board compensation for 2020-2021 as follows: $60 for each regular meeting; $50 for special meetings; and $110 for meetings that last more than 6 hours. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Sehr, second by Deutsch, to set the rate for Private/Parochial Transportation for the 2020-2021 school year at $345 per pupil. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Motion made by Hartman, second by Jarchow, to authorize Superintendent Craig Oftedahl to complete necessary paperwork at the Farm Service Agency as required. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Business Manager Marlene Mann reviewed the Long-Term Facility Maintenance Ten-Year Plan with the School Board. This report is required annually by MDE.  It is a working document that can be changed as needed. School Board Member Deutsch introduced the following resolution and moved its adoption:

RESOLUTION ADOPTING INDEPENDENT SCHOOL DISTRICT NO. 2184

FY 22 LONG-TERM FACILITIES MAINTENANCE TEN-YEAR PLAN

BE IT RESOLVED that the School Board of Independent School District No. 2184, State of Minnesota, approves the attached FY 22 Long-Term Facilities Maintenance Ten-Year Plan. 

The motion for the adoption of the foregoing resolution was duly seconded by School Board Member Jarchow and, upon vote being taken thereon, the following voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Absent: Baustian.Motion passed.

Motion made by Sehr, second by Jarchow, to grant Superintendent Craig Oftedahl the authority to serve as the identified official to authorize user access to the MDE website. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Member Deutsch introduced the following resolution and moved its adoption:

RESOLUTION SUSPENDING POLICIES THAT CONFLICT 

WITH EXECUTIVE ORDERS

(This resolution addresses conflicts in the Emergency Executive Order, laws and requirements related to COVID-19 items. Any and all other related items will follow current policies, regulations and requirements as currently specified.)

WHEREAS, ISD 2184 has policies, procedures, and/or processes that may conflict with the Emergency Executive Orders signed by Governor Walz; and

WHEREAS, ISD 2184 will follow federal and state legislative or legal actions related to COVID-19; and suspend all policies, procedures or processes that conflict with these Emergency Orders, until such time as they expire or are deemed unlawful;

THEREFORE BE IT RESOLVED, ISD 2184 will work to comply with mandates of the Emergency Executive Orders, and other official agency requirements by suspending any policy, procedure or process that conflicts with such order or requirement; and be it further

RESOLVED, any agreements or contracts or other documents that conflict with the Emergency Executive Order will be collaboratively addressed, with those involved in order to align with the necessary requirement, guidance or recommendations as defined by the Minnesota Department of Education, Minnesota Department of Health, OCR, OSHA, or other official agency or department; and be it further

RESOLVED, that in the operation of its facilities during the Emergency Executive Orders, ISD 2184 will also take into consideration the guidance and recommendations of the various agencies that do not have the force of law in order to protect the health of district staff and students.

The motion was duly seconded by Member Hartman with approval by Members:  Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch.  Those who voted against: None. Motion passed.

Committee reports were given. 

The upcoming meeting dates were reviewed. Motion made by Deutsch, second by Sehr, to adjourn the meeting. Those who voted in favor: Deutsch, Hartman, Jarchow, Sehr, Sandbulte, and Bosch. Those who voted against: None. Motion passed.

Dated: July 23, 2020 Tim Jarchow, Clerk

(09-03)

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