Law Library 9:00 AMRock County Courthouse August 24, 2004Chair Jarchow called the meeting to order with all Commissioners present. Motion by Bakken, seconded by Hoime, to approve the August 24, 2004 County Board agenda, declared carried on a voice vote. Motion by Wildung, seconded by Boyenga, to approve the August 3, 2004, County Board minutes, declared carried on a voice vote. Motion by Boyenga, seconded by Bakken, to approve the following consent agenda items, declared carried on a voice vote.1. Service Agreement contract between Rock County Family Services & Jennifer Schmidt2. Service Agreement contract between Rock County Family Services & Melissa BurgerMike Winkels, Sheriff, presented a resignation submitted by Deputy Nick Schafer; motion by Hoime, seconded by Wildung, to accept the resignation with regrets and commend him for his service to Rock County, declared carried on a voice vote. Motion by Wildung, seconded by Bakken, to advertise for a deputy and create a list to fill vacant deputy positions in the Sheriff’s Office, declared carried on a voice vote. Motion by Bakken, seconded by Hoime, to authorize the application for a law enforcement equipment grant, declared carried on a voice vote.The County Board, County Attorney Don Klosterbuer and Sheriff Mike Winkels conducted a review of the most recent proposal for law enforcement services from the City of Luverne. After discussion, the County Board directed that a letter be sent to the City of Luverne stating Rock County’s appreciation for their time and efforts and stating that Rock County rejects their proposal. Motion by Boyenga, seconded by Hoime, to reject the August 20th proposal for law enforcement services from the City of Luverne and send a letter of notification, declared carried on a voice vote. Gloria Rolfs, Auditor/Treasurer, presented per diems totaling $210.00 and the claims for payment; motion by Bakken, seconded by Wildung, to authorize payment for the per diems and claims, declared carried on a unanimous vote. A complete listing of the claims is available by request at the Auditor/Treasurer’s office. General $ 29,121.47LEC 661.81Road & Bridge 57,178.49Welfare 79,998.28Landfill 2,759.74TOTAL $249,718.07Motion by Wildung, seconded by Boyenga, to approve the fund balance report as presented by the Auditor/Treasurer, declared carried on a voice vote.Motion by Wildung, seconded by Bakken, to approve the surplus equipment listing at Family Services, declared carried on a voice vote. The County Board directed that the Transient Merchant Ordinance drafted by MACO be referred back to the County Attorney for review and comment. Mark Sehr, Engineer presented the following bid results on (4) box culvert projects: oDuininck Brothers $272,635.00 oR & G Construction $380,579.00 oMidwest Contracting LLC $289,471.00 oLarson Crane Service $341,781.50Motion by Hoime, seconded by Bakken, to award the bid to the low compliant bidder, Duininck Brothers, for $272,635.00, declared carried on a voice vote. Motion by Bakken, seconded by Wildung, to approve the purchase of a new copier/fax machine from A & B Business for $12,907.00, purchased through the Southwest Service Coop bid of which Rock County is a member and also enter into a service maintenance agreement with A & B Business, declared carried on a voice vote.The County Board conducted a budget review and determined that the Budget Committee of the County Board will meet again prior to the September 7th County Board meeting when the preliminary budget will be set. The County Board was in receipt of health insurance rates for year 2005, which reflects an 8% increase. The County Board was also in receipt of the health insurance loss ratio for the first quarter of 2004 with a loss ratio of 61.07%.Eric Hartman, Land Management Office Director, presented a conditional use permit request for Buffalo Bituminous in regard to the I-90 project. The permit would be for 30 working days and would be located in the Walker pit; motion by Hoime, seconded by Bakken, to approve the conditional use permit, declared carried on a voice vote. Dave Smith, Director of the Luverne Area Chamber of Commerce presented a $1,000 funding request on behalf of Travel Southwest for year 2005; no action was taken at this time. The County Board was in receipt of a report that pertained to crop loss and damage assessment from the August 3rd windstorm. The County Board was informed that the damage assessment report reflected a 14% loss and did not meet the 30% minimum requirement for disaster aide, thus making Rock County ineligible for any state or federal assistance. The County Board was informed of damage to county owned buildings that resulted from the August 3rd windstorm to include roof damage at the courthouse, overhead doors on Morton building at Highway, roof damage on picnic shelters at Schoneman Park and a flag pole at Family Services. The County Board was in receipt of a request to amend the July 6th minutes as the published dollar amount was incorrect for claims paid from the Welfare fund, declared carried on a voice vote. The County Board discussed the lay out and structure of the new Land Records Office and determined that the building issues be referred to the Building Committee of the County Board and that the Personnel Committee of the County Board would address job description issues. Holli Arp, Regional Educator of the University of Minnesota Extension, presented a budget request for year 2005; no action was taken at this time. The County Board was also in receipt of a brochure from Lyon County Regional Landfill and invited commissioners to an Open House. Motion by Boyenga, seconded Hoime, to appoint Commissioners Bakken and Wildung as the county’s representatives in negotiating the union contracts for 2005, declared carried on a voice vote. Commissioner Hoime reported that he had attended the last pool meeting and that the pool would be closed for two weeks beginning September 6th for annual maintenance. Commissioner Boyenga discussed a future request from DAC for a $100,000 loan with a rate of 1% over the one-year certificate of deposit rate on a 15-year-note; no action was taken. Motion by Bakken, seconded by Boyenga, to appoint Tom Houselog as the interim County Recorder with an effective date of 08/07/04, declared carried on a voice vote. Motion by Wildung, seconded by Bakken, to adjourn the meeting, declared carried on a voice vote. Bob Jarchow, Chairman of the BoardATTEST:Kyle J. Oldre, Clerk to the Board(9-9)